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Program Manager, Arizona Water for All

Job Type
Experience Level
Organization Type University  
Pay Range $49K - $68K

Job Description

Are you a financially-savvy experienced professional with a background in project management in search of a new professional challenge? If the idea of using your superior organization skills and proven learning agility to support research that will make positive societal impacts, this position is for you.

The Arizona Water Innovation Initiative (AWII) is a statewide project led by the Julie Ann Wrigley Global Futures Laboratory that aims to design implementable options to sustain global habitability and improve well-being for all humankind. The initiative has five strategic programs: the Global Center for Water Technology, the Arizona Water Observatory and Decision Support System, Impact Water – Arizona, Arizona Water for All, and the Kyl Center for Water Policy.

We are seeking a Program Manager to lead administrative tasks related to planning, organizing, and coordinating activities and communications for ASU’s Arizona Water for All team. This social science and justice-oriented program is working with communities across Arizona to design and advance solutions to ensure a future in which all Arizona households will have access to safe and sufficient water.

Under general administrative direction from Arizona Water for All (AW4A) lead Dr. Amber Wutich, the Program Manager is expected to work independently and perform work of considerable difficulty in:

  • Coordinating and directing the administrative activities and functions of Arizona Water for All program within the AWII.
  • Independently ensuring that the goals and objectives of the Arizona Water for All are accomplished in accordance with priorities, time limitations, funding limitations, ethical standards, or other specifications, and in coordination with the wider AWII activities and reporting

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
  • Occasional bending, reaching, lifting, pushing, and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
  • Ability to clearly and regularly communicate to perform essential functions.
  • May require a flexible working schedule in order to accommodate projects and initiatives.
  • May drive University vehicle and/or cart to campus site.

Minimum Qualifications

Bachelor’s degree in a related field AND five years administrative/coordination experience; OR, Master’s degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university’s culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

Desired Qualifications

  • A minimum of (3) years of experience in complex administration/coordination experience requiring attention-to-detail and accuracy in results.
  • Proficiency in financial analysis and reporting, with the ability to think strategically and provide innovative financial solutions.
  • Experience in clarifying roles and managing responsibilities to ensure understanding of expectations; ability to take proactive action to mitigate issues.
  • Experience with university administrative/staff systems (e.g., Workday FMS, PeopleSoft, Excel, and project management tools) and procedures, such as supervising, manager time approval, hiring, and budgeting.
  • Experience in community-based research or activities.
  • Spanish language competency.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Essential Duties

Day-to-day administrative responsibilities – 40%

  • Supervises the activities of AWII project staff and student workers, including coordinating, onboarding, and professional mentoring and training.
  • Coordinates travel logistics for project team members and ensures travel permissions and expenditures are correctly processed.
  • Participates in AWII program management meetings and prepares content for meeting objectives and presentations.
  • Works with teams to develop proposals and other strategies to fund projects and programs (e.g., defining scope, outlining deliverables and milestones, developing cost models, and writing/editing support).
  • Performs other duties as assigned.

Project management and financial reporting- 40%

  • Prepares and maintains all program status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations as needed in consideration of program progress and outcomes.
  • Efficient, detailed oversight of all project activities from start to finish, including effective problem solving.
  • Develops and monitors daily operations and project timelines and coordinates program/project activities.
  • Creates and manages budgets using accepted university systems and tools, and sponsor budget formats.
  • Makes expenditures for a range of program activities following ASU and sponsor guidelines and ensures expenditures are correctly processed and reported.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies and delivers required reports to funders in a timely and complete way.

Outreach and communication with internal and external collaborators- 20%

  • Supervises and facilitates the development of high impact communications, training materials, training and outreach content, training delivery modes, or workshops, meetings, and conferences with program/project and community participants.
  • Directs and facilitates community activities including by supporting logistics, participatory activities, and utilizing the most appropriate communication, promotional, and marketing methods.
  • Provides a collaborative coordinating function on behalf of Arizona Water for All with other program leads and staff across the AWII initiatives to ensure highest levels of compliance, cooperation, and communication.
  • Maintains liaison with local, regional, state, and national organizations involved in the implementation of the project.
  • Events and communication planning to support partnerships within and beyond the university.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.