Education Program Specialist
This position in the Department of Ophthalmology manages all medical student programs, medical fellowship program accreditation and annual recruitment, and assorted tasks related to the residency program. Other responsibilities include managing Continuing Medical Education accreditation, lectures series and other associated educational events.
Candidate will work as a team and will regularly interact with colleagues and Program Directors to oversee planning, scheduling, and program implementation, as well as provide curriculum support in order to maintain a successful training program while running the day-to-operations
Clearkship Programs
Program Coordination
- Independently manage day-to-day operations of the clerkship; including regulatory and programmatic aspects of the Clerkship to assure compliance.
- Act as liaison with the department and the SoM; participate in local clerkship activities; liaise with WWAMI sites.
- Manage, schedule and process visiting medical students across WWAMI sites.
- Ensure faculty and medical students have the appropriate information to effectively participate in the clerkship program.
- Provide department Statistician data for medical student teaching hours.
Scheduling/Rotations
- Coordinate bi-weekly medical student education orientation, including coordinating case studies and presentations; check out text books for review; answer all questions and review schedules.
- Coordinate all medical student rotations: working regularly with the Registrar’s Office; using Epic and the Ophthalmology surgery schedules.
- Manage medical student rotations with the VA, SCH, Kaiser Permanente, UWMC, and HMC.
- Liaise with colleagues to coordinate medical student didactics in alignment with resident didactics.
Evaluations and Grading
- Administer student and course evaluation processes and extract data from course evaluations for dissemination.
- Act as liaison between visiting students and their home institutions throughout the process, and complete customized forms to submit grades to individual institutions.
- Administer grades in order to conclude the clerkship process; maintain information for disseminating evaluations for medical students, faculty and residents in E*Value (and in VSAS).
Visiting Clinical Medical Students
- Process applications, appointments and/or visas for visiting medical students, including onboarding.
- Coordinate observation privileges for medical students visiting the clinic and OR.
- Act as main point of contact for visiting students e.g. MSRTP participants and/or volunteers.
Medical Student Research Program
- Assist Program Director with matching medical students with research mentors.
- Track data: medical students engaged in research; medical student research publications; presentations at national meetings and other data for the preparation of annual report on medical student research.
About Organization
Founded in 1861, the University of Washington is one of the oldest state-supported institutions of higher education on the West Coast and is one of the preeminent research universities in the world. Located minutes from downtown Seattle, the main UW campus provides gorgeous views of the Cascade and Olympic mountain ranges and, every spring, attracts visitors from all over to world who come to witness the blooming of its cherry blossom trees.
As the state’s flagship university, the UW serves more students than any other institution in the Northwest. In addition to its Seattle campus, the University has thriving campuses in Tacoma and Bothell and a robust professional and continuing education program.
Anyone can enjoy and be enriched by all the UW has to offer, including world-class libraries, art, music, drama, sports and the highest quality medical care in Washington state.
Being public also means being engaged with our communities, and through knowledge and discovery we are elevating the quality of lives of others.