Organization: National Resource Ctr For Yth.

Job Location: Oklahoma-Tulsa

Schedule: Full-time

Work Schedule: Monday – Friday 8:30 am – 5:00 pm

Work Type: Hybrid

Salary Range: Target Salary Range: Negotiable up to $43,700, commensurate with education and experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

According to Forbes, the University of Oklahoma is one of the best places to work in the United States and one of the top employers in Oklahoma! We provide a positive culture, health/well-being benefits, meaningful and purposeful work, flexible work hours, a partial remote/hybrid option (upon training completion), and more than four weeks of paid leave each year.

The National Resource Center for Youth Services (NRCYS) at the University of Oklahoma (OU) has been improving the effectiveness of human services for over 50 years.  NRCYS provides training and technical assistance to programs in Oklahoma and nationally.  Specializing in training and consultation, NRCYS is a leader in youth service philosophy, best practices, and youth engagement.

Position Summary

This position will coordinate logistical functions associated with planning, preparing, and delivering training and meetings for statewide and virtual events. 

Duties

• Coordinate logistical needs for in-person and virtual events, including scheduling events and trainers, ordering/printing materials, training material preparation, and managing/monitoring registration (scheduling, enrollments, rosters, waitlists, etc.).  Facilitate communication with OKDHS workers and trainers for live events.  
• Maintain office inventory, filing systems, and records.  Manage and monitor inventory, storage, and care of all training materials, equipment, and supplies for assigned events, projects, and programs.  
• Communicate, coordinate, and collaborate regarding logistical processes with other NRCYS functional units, contracted providers/vendors, customers, and relevant University departments to support the state and national initiatives of the NRCYS.  
• Plan and attend internal and external meetings including but not limited to NRCYS Staff Meetings, Contract/Project Meetings, and University meetings as needed.  
• Communicate and collaborate with internal and external customers and trainers through meetings, telephone, and email correspondence.  
• Assist in gathering data, preparing reports, and processing invoices.  
• Write reports, professional correspondence, and other project-related documents.  
• Uphold, safeguard, and engage in activities to support the University mission, NRCYS vision, mission, and values.

Job Requirements 

Required Education:

• Bachelor’s degree, AND:
• 6 months of experience in early childhood, elementary, or professional programs. 

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the bachelor’s degree for a total of 54 months of related experience.

Skills:

• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Able to communicate well and build rapport quickly with students, faculty, and staff

Advertised Physical Requirements:

• Communicate effectively. Ability to engage in repetitive motions. Standard office environment. 

Departmental Preferences:

Preferred Education & Experience

• Bachelor’s degree in a related field and 0-24 months of experience.  
• Will accept 48 months of related experience instead of the bachelor’s degree.    

Preferred Knowledge, Skills, & Proficiencies

• General office and customer service skills.
• Strong computer skills and working knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Ability to schedule and facilitate virtual events using Zoom and Microsoft Teams.
• Strong working knowledge of Adobe Acrobat and managing PDFs.
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail-oriented for the accuracy of data and information.
• Must be able to multitask, be organized, and be self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None, Hiring contingent upon police records check 

Job Posting: Feb 24, 2025

About Organization

Attracting top students from across the nation and more than 100 countries around the world, OU provides a major university experience in a private college atmosphere. In fact, OU is number one in the nation in the number of National Merit Scholars enrolled at a public university, and is in the top five of public universities in the nation in the graduation of Rhodes Scholars.

OU has emerged as a pacesetter for public higher education in the United States and is ranked by The Princeton Review among the top 10 public universities in the nation in terms of academic excellence and cost for students.