Job Summary
Coordinate and administer arrangements and logistics related to training programs. Provide administrative support to the Training department and new hire onboarding.
Responsibilities
Job Description
- Enter and maintain course information in Medline’s learning management system.
- Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants. Ensure participants complete required pre- and post- class work and/or tests. Assist with training registration requests. Print class rosters. Track and maintain employee training records in system. Run regular and ad hoc reports from the system.
- Manage logistics for training activities including: scheduling of classes, coordinating trainers (internal and external), reserving rooms and needed resources, arranging catering as needed, organizing training rooms before and after class, distributing training evaluations and other follow-up materials, managing vendor invoices, and submitting charge back request to Accounts Payable.
- Organize and prepare all participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
- Coordinate and facilitate weekly new hire orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions. Coordinate bi-monthly tours and quarterly “mixers”. Connect new hires with needed resources and address their questions
- Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports.
- Facilitate basic employee training workshops as requested.
Required Experience
Education
- High school diploma or equivalent.
Work Experience
- At least 2 years of administrative experience.
- Computer experience with Microsoft Office suite for Word, Excel, PowerPoint, Outlook (e-mail).
Preferred Qualifications
- Prior experience with learning management system administration is strongly preferred.
Benefits – Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.
Every day, we’re focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what’s right to delivering business results, together, we’re better. Explore our Diversity, Equity and Inclusion page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
About Organization
Medline makes healthcare run better. Through its unique offering of world-class products, supply chain resilience and clinical practice expertise, Medline delivers improved clinical, financial and operational outcomes across all points of care. Headquartered in Northfield, Illinois, Medline is the healthcare industry’s largest medical-surgical product manufacturer, supply chain provider and clinical solutions partner. The company employs more than 39,000 people worldwide and operates in over 100 countries and territories.
