Job Description 

Responsible for overseeing various Graduate Medical Education software systems, ensures Residents comply with University training requirements. Works with program leadership and residents to troubleshoot software problems and provides solutions. 

Duties:

• Coordinates and facilitates programs.
• Assists with developing training for program directors and coordinators.
• Develops and maintains relationships with residency and fellowship program leadership.
• Keeps these stakeholders informed of programs and addresses any questions/concerns.
• Compiles and prepares periodic reports.
• Responsible for program oversight when Supervisor is off-site.
• Delegates work and oversees task completion.
• Assists in developing operational goals, objectives, and standards for GME Office.
• Coordinates with appropriate University offices to ensure timely publication and dissemination of materials.
• Attends partner/stakeholder meetings.
• Plans for and assists with new employee and resident orientation.
• Creates reports and program documentation to assist Associate Dean for GME and Director of GME.
• Oversees the completion of routine program maintenance activities.
• Recommends innovative plans for design or quality improvement of unit programs/procedures.
• Participates in or lead committees.
• May lead internal project team.
• Manages and oversees all aspects of the use of a comprehensive RMS  (MedHub). 
• Compliance Oversight
• Coaches and mentors Education Program Coordinators (GME residency/fellowship coordinators)
• Administrative & Event Coordination
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education:

• Bachelor’s Degree in business, education, health, or related field, AND:
• 36 months of administrative or program coordination experience.

Equivalency/Substitution:

• Experience or a combination of education & related experience can be considered in lieu of degree.
• A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills:

• Effective verbal and written communication skills
• Ability to communicate well and build rapport quickly with students, faculty, and staff
• Composition and proofreading skills
• Proficient in Microsoft Office. Computer skills, including proficiency in navigating and maintaining databases
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to read and interpret policy as well as State and Federal regulations
• Strong initiative to solve problems

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Prolonged periods of sitting at a desk and working on a computer
  • Ability to engage in repetitive motion. Communicate effectively
• Environmental:
  • Standard Office Environment  

Departmental Preferences:

• Requires analytical and problem solving skills and a keen attention to detail.
• Certification in Graduate Medical Education Training Administration (C-TAGME) Preferred. 

Why You Belong at the University of Oklahoma:

The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides. 

Hiring contingent upon a Background Check?: Yes

Special Indications: None