How to Apply
A cover letter is required for consideration for this position and should be attached to the first page of your resume. The letter should address your:
- Specific interest in this position, and;
- Skills and experience that directly relate to this position
Note: For the career portal system to accept the cover letter, please include this as the first page of your resume so that you submit only ONE combined document. This combined document will be reviewed to assess your qualifications, including your written communication skills.
Job Summary
This position is crucial in supporting the School of Kinesiology’s Office of Undergraduate Education (OUE) by overseeing and enhancing day-to-day operations, initiatives, and programming. Reporting to the school’s Registrar and Manager, Undergraduate Education, key responsibilities include managing administrative processes related to course registration, curricular updates, and evaluation reporting. The role involves coordinating various academic and operational functions, as well as continually reprioritizing the most urgent workflow.
Additionally, the role facilitates the recognition of student and faculty achievements through award programs and contributes to the planning and execution of departmental events and meetings. Collaborative communication with students, faculty, and staff is essential to ensure efficient and effective operations. In addition to core responsibilities, this position requires flexibility to manage time-sensitive and critical arising issues.
Who We Are
About the School of Kinesiology
The School of Kinesiology (SoK) is the fourth-largest undergraduate admitting school at the University of Michigan, with over 1,400 undergraduate students and graduate students across our four programs of Applied Exercise Science, Athletic Training, Movement Science, and Sport Management.
The University of Michigan is one of the highest ranked public universities in the nation and one of the world’s preeminent research institutions. The School of Kinesiology at the University of Michigan is one of 19 independent academic units and one of seven health science schools and colleges within the University of Michigan. In Fall 2023, the National Academy of Kinesiology ranked the School of Kinesiology at the University of Michigan as the #1 Doctoral program in the US. We are housed in a recently renovated 250,000 square foot building located on the Ann Arbor central campus. Our faculty are world-renowned in their fields, and our students have opportunities to participate in research centers and labs during their educational experience.
Why Work at Michigan?
Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and parental leave
- University commitment to providing reasonable accommodations to individuals with disabilities
Responsibilities
NOTE: A new Curriculum Assistant position is being developed and will be added to the Undergraduate Education team. In the interim, and as the Assistant, Specialist, and Manager positions balance priorities, the percentages of time spent on various responsibilities may shift from the anticipated figures outlined below.
(EF) = Essential Function
Interim Job Responsibilities 30% (until Curriculum Assistant is hired):
- Request, collect, and archive syllabi for Kinesiology and University repositories
- Assist with (August) Fall Teaching Meeting (catering)
- Process expense reimbursements
- Non-Curricular Classroom Reservations (EF):
- Manage non-curricular classroom reservations and communicate with faculty, staff, student groups, the U-M RO and the facilities team
- Coordinate MSBC SKB room reservations
- Log all room requests into Trello that are initiated in the Qualtrics room reservation form
Curriculum Primary (37%); (20% during added interim responsibilities)
- Primary contact for kines registration workflow-intake through resolution (EF)
- Lead contact for curricular changes (CARFs) and resulting updates to SoK website course catalog (EF)
- Order, archive and report exceptional teaching evaluations (EF)
- Manage final exam special requests and administrative hold conflicts (EF)
Curriculum Secondary (38%); (40% during added interim responsibilities)
- Prepare a listing of available seats for scheduled orientation sessions
- Order and reconcile course fees
- Manage the forms, approvals, and tracking for Advanced Teaching Assistants and Course Assistants
- Manage final exam special requests and administrative hold conflicts
- Oversee final grade reporting
- Other duties as assigned
Budget (5%); (0% during added interim responsibilities)
- Track SoK OUE budget expenditures
Events & Awards (10%); (0% during added interim responsibilities)
- Lead SoK Awards for students and faculty (EF):
- AKA National Undergraduate Award (CIC)
- Major of the Year Award (New)
- LEIT Award (Lecturers)
- Collegiate Lecturer Program Award
- Assist with (August) Fall Teaching Meeting (outline agenda, confirm speakers)
Other duties as assigned 10%
- Manages absence coverage and overflow workload for OUE team.
Required Qualifications
- High school education or equivalent, and at least two years of progressively responsible work experience, preferably in education.
- Demonstrated experience in exercising initiative, independently solving problems, and working with minimal supervision.
- Experience managing cyclical workflows, timelines, and documentation efficiently.
- Competency with Microsoft Office Suite and Google Workspace, alongside an adaptability to embrace new technologies.
- Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school’s core values.
Competencies Required
- Excellent organizational skills, ability to multitask, prioritize, and follow-through in a dynamic environment.
- Proven ability to manage time, assignments, and projects effectively, including consistent follow-up to keep stakeholders informed about progress.
- Proven record of attention to detail and accuracy, with a low rate of errors.
- Positive attitude.
- Proficient in identifying and resolving issues effectively.
- Ability to work collaboratively and contribute to team goals.
- Demonstrated ability to handle sensitive employee and business information with utmost confidentiality.
- Ability to work under pressure in a complex environment, multi-task and maintain a calm professional demeanor.
- Superior oral,written, and interpersonal communication skills
Desired Qualifications
- Bachelor’s degree in education, business or another related field.
- Experience with student registration systems, or similar workflow systems
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
The general salary range for this position is $50,000 – $55,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.
This position has the potential for a hybrid schedule, after a 1 month training period, with a remote option up to 2 days/week (with Wednesdays being a required in-office day). Remote work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
