logo logo
eLearning Technology

Curriculum Management & Evaluation Administrator

Job Type Full-Time  
Experience Level Entry  
Organization Type University  
Pay Range TBD  
Share

Department

BSD PSM – Curriculum – Evaluation and Assessment

About the Department

The Pritzker School of Medicine is one of few medical schools to be located physically on its University campus, offering both intellectual and social advantages to students who spend their medical school years within a vibrant, multidisciplinary intellectual community. Most importantly the opportunity for collaborative research and study is outstanding: all divisions of the University and its professional schools are located within steps of the hospital, as are the extensive biological and physical sciences research laboratories, thus providing a rich array of opportunities for our medical students.

Job Summary

The Pritzker School of Medicine (PSOM) seeks a highly professional and detail-oriented individual to join the Medical School Education team. This role provides professional support and solves problems for a broad range of operations and activities, and assists in the development and implementation of procedures and policies related to undergraduate medical education. In collaboration with the Curriculum Management and Evaluation team, a division of the Medical School Education team, this individual will support the daily operations, logistics, and administrative functions of the department to ensure smooth execution of medical school education. This includes providing administrative support for longitudinal curriculum threads (e.g., Value-Added Roles, Interprofessional Education), small group learning activities, and ensuring timely and accurate evaluations are distributed to students and faculty. Additionally, this individual will help monitor continuous quality improvement initiatives including assisting with the management of student evaluation databases, curriculum mapping, and survey review committees. This position will develop positive and active working relationships with individuals across PSOM and the University of Chicago, including PSOM leadership (faculty deans and staff), faculty course directors, administrative staff, and medical students.

Responsibilities

  • Small group learning and curricular threads support:
    • Coordinate and schedule interprofessional and value-added role educational activities for medical students.
    • Develop schedules for interprofessional education rotations and act as liaison between units offering IPE experiences.
    • Assist course directors and staff with small group planning and evaluation creation.
    • Coordinate tracking and processing payments for faculty small group facilitators.
    • Assist with curriculum mapping initiatives for accreditation requirements.
  • Evaluation support:
    • Administer evaluations in REDCap for Phase 1 curriculum.
    • Assist colleagues with course and clerkship evaluation preparation.
    • Administer away rotation survey to students on rolling basis.
    • Review educational survey requests and collaborates with faculty review committee to send correspondence back to requestors.
    • Administer ad-hoc surveys for the medical school.
  • Educational technology:
    • Provide student, faculty, and staff support for MedHub learning management system.
    • Assist with data management within ProgressIQ student management system.
    • Regularly update relevant curricular information on PSOM website.
  • Student support:
    • Serve as front-line contact for medical students, providing support and connecting them with colleagues as needed.
  • Coordinate administrative and financial aspects of peer educator remunerations, collaborating with PSOM Registrar, HR colleagues, and Medical School Education team.
  • Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
  • Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
  • Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction.
  • Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
  • Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Experience:

  • Operations and project management experience.
  • Experience working with faculty, students, and/or administrators in a higher education and/or health care environment.
  • Experience with data management.

​Technical Skills or Knowledge:

  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Experience with survey tools (e.g., REDCap, Qualtrics, etc.).

Preferred Competencies

  • Demonstrated ability to follow issues through to solutions.
  • Ability to adapt to new technologies and work processes.
  • Ability to manage calendars.
  • Commitment to promoting justice, health equity, diversity, and inclusion in the curriculum and within team culture.
  • Operations and project management skills.
  • Must have ability to triage problems, solving individually or escalating when appropriately.
  • Must be able to problem solve and follow an issue through to resolution.
  • Must be able to manage multiple priorities and meet deadlines.
  • Excellent interpersonal skills, including the ability to respond to all constituents with courtesy, maturity, discretion, and diplomacy.
  • Excellent organizational skills and ability to self-motivate.
  • Will be expected to provide a superior level of service to students and faculty.
  • Must maintain a high degree of accuracy with attention to detail.
  • Ability to work independently and in multidisciplinary teams.
  • Demonstrated ability to work with faculty and senior staff in a ‘matrixed’ rather than ‘siloed’ organization.
  • Must have the ability to utilize a computer and adapt to new technology.
  • Demonstrated ability to receive and implement feedback in a thoughtful and prompt manner.
  • Must possess strong written and verbal communication skills; able to clearly and concisely communicate processes and policies.

Working Conditions

  • This is primarily an office-based position with the potential for 1-2 days per week of remote work.

Application Documents

  • Resume (required)
  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family: Student Affairs & Services

Role Impact: Individual Contributor

FLSA StatusExempt

Pay Frequency: Monthly

Scheduled Weekly Hours: 40

Benefits Eligible: Yes

Drug Test Required: No

Health Screen Required: No

Motor Vehicle Record Inquiry Required: No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Processing